There are so many jokes doing the rounds about office meetings and how boring and ineffective they are.
Most meetings are planned with a solid objective and actually start off pretty well too, but at some point in time, everybody gets the feeling that they are simply wasting productive time. Here we show some suggestions on how to prevent that feeling from sinking in. Meetings can be constructive and productive. They can fully justify the time spent on them if you simply keep a few factors in perspective.
“If you set yourself a time of 1-1/2 hours for a meeting that would generally take 3 hours, you would actually end up accomplishing more than you expected”
No waiting for anybody. You have to start your meeting on time. This is where you send across the first impression for your meeting. You need to project that time is valuable for everybody and that if a meeting is scheduled for 3 p.m., it starts at 3 p.m. and not 3:16. Once you maintain this, people will start falling in place to avoid the embarrassment of walking into a meeting that has started.
Control your time. If you set yourself a time of 1-1/2 hours for a meeting that would generally take 3 hours, you would actually end up accomplishing more than you expected. This does sound a bit unconventional and strange, but it actually works. Most people work better and are more productive on a tight deadline. Same principle applied.
Also, ascertain who the attendees are and why they are there. Try to keep the number of attendees to a minimum. There is always somebody sitting there wasting his time when all he requires is a summary of the meeting emailed to him. This cuts short non-productive time.
Also, try to spend time beforehand on placing the objective of your meeting in advance. This will keep you focused and ensure time is not wasted. The more time you spend planning your meeting, the higher the chance of achieving your objectives efficiently. Last rule; do not plan a meeting unless it is absolutely necessary.